Recurring shows: running a weekly, biweekly, or monthly series
Set a show to repeat and the next occurrence creates itself when the current one ends: same setup, next date, registration already open. Here is what carries over, what never does, and how to stop the chain.
Updated August 22, 2026
A weekly cars and coffee dies by paperwork. Rebuilding the show every Sunday night, the same categories, the same fee, the same form, is the kind of chore that makes a good meet quietly stop happening in November. Recurring shows exist so the rebuild is nobody’s job: when one occurrence ends, the next one creates itself.
Turning a show into a series
You choose the cadence in two places. The setup wizard asks directly, One-time show, or recurring meet, with choices for every week, every two weeks, and monthly on the same weekday. After setup, the same choice lives under Settings, then Registration, as the Repeats dropdown. Change it any time; the setting on your newest occurrence is the one that decides whether the chain continues.
Monthly means the same weekday, not the same date: a first-Saturday meet stays a first-Saturday meet. A fifth-weekday meet lands on the fourth in months that come up short.
What happens when a meet ends
Within the hour after your show’s end time passes, the next occurrence appears. It is a full, separate show with its own page, named with the date built in, so a series reads as Cars & Coffee Aug 15, then Aug 22, and fifty occurrences stay tellable apart in the show switcher. Times move with the calendar, not the clock: a 9am meet stays a 9am meet across a daylight saving change.
The new occurrence opens at Registration open immediately. That is deliberate: the spawn runs on a Saturday afternoon when no organizer is at a laptop, and a regular who goes looking for next week’s form that evening should find it taking entries.
The occurrence that just ended gets one change: if it was still publicly open, it moves to Voting closed, so an ended meet cannot keep collecting ballots while the new one collects entries. Finalizing its results stays in your hands.
What the next occurrence inherits
Everything you would call setup: the venue and contact details, the description, every setting on the Settings pages (fees, payment rules, car number scheme, voting and judging configuration, gate and kiosk options, donation switches, waiver text), your categories, your awards, your sponsors, your schedule with every item shifted to the new date, your contact people, and both registration forms field by field, custom fields included. The registration window shifts forward by the same interval, so a form that opened three days before one meet opens three days before the next.
Some things never needed copying because they belong to your organization, not to any one show: your staff and their roles, your connected payment account, and your branding. Set once, they apply to every occurrence automatically.
What never carries over
History stays where it happened. The new occurrence starts with zero registrations, zero vehicles, zero votes, and a car number sequence reset to your First car number. Photos, results, and contact-form messages stay with the occurrence they belong to. The hero image and flyer are also left behind on purpose, because a flyer has last week’s date printed on it.
Four setup items do not copy either, and knowing that saves a surprise on meet two: sponsorship tier packages, judging criteria, judge accounts and their assignments, and discount codes. If your series uses judged scoring or discount codes, re-create those on the new occurrence before it matters.
Entrants across occurrences
Your organization remembers people even though shows do not share entries. A registrant is one record across all your shows, matched by email, so the regular who has come to nine meets is one person in your data, not nine strangers. Their entry, their car number, and their votes are per occurrence, which is what keeps each meet’s results honest.
When you want next week’s list pre-loaded, the bridge is CSV: the Registrants page exports one occurrence and imports into another, and our export re-imports untouched. Imported entries arrive confirmed, numbered, and without triggering any emails.
Every occurrence keeps its page
Ended occurrences do not vanish. Each keeps its public page at its own address permanently, with its winners once you finalize results and any photos you add, so a season leaves a browsable trail. Your site’s front door always points at the current show, which is the soonest one that has not ended, and older occurrences are listed further down the page under More from your organization.
Stopping or pausing a series
Two ways, both on the newest occurrence. Set Repeats to Doesn’t repeat under Settings, then Registration, and the chain ends after that occurrence runs. Or archive the newest occurrence, which stops the chain immediately; archiving is how you tell the system a series is over. There is no season end date to set in advance, so a series runs until you stop it.
Pausing is the same move: turn Repeats off for the break, and turn it back on when the season resumes. The next occurrence dates from whatever show it spawns from, so a winter gap does not generate a stack of skipped meets.
Running an annual show again
A yearly show wants the same carry-over without the automation, and that is the Duplicate button. On the Create a show page, under Running one of these again, your recent shows each carry a Duplicate button. It copies the identical setup list above, moves every date forward a year to the same weekday, bumps a year in the name if there is one, and leaves the copy as a draft with you switched onto it, so you check the dates and publish when ready. Registrations and votes are never copied there either.
What a series does not do
Being clear about the edges keeps show day boring. A series creates the next occurrence only, never a whole season in advance, so you cannot pre-publish October in July this way; duplicate manually if a future date needs to exist early. There is no button that forces the next occurrence to appear ahead of time. There are no season standings, no cross-meet points, and no returning-entrant badge; every occurrence’s results stand alone. And edits flow forward only: a change on your newest occurrence reaches the meets created after it, never the ones that already exist.
Before the first spawn
Run the first occurrence like the template it is, because that is exactly what it becomes. Get the fee, the form, the categories, and the schedule the way you want them repeated, then let Saturday end. The next one is already taking entries by the time the coffee is cleaned up.
Keep reading
Recurring shows, answered
Do I have to do anything to create next week's meet?
No. Within the hour after your current meet ends, the next occurrence exists with the date in its name, your whole setup carried over, and registration open. There is no button to press and no step to remember on a Saturday afternoon.
Can I set up the whole season in advance?
No. A series creates one occurrence at a time, and only after the current one ends. If you need a future date on the calendar early, for a flyer or a venue contract, duplicate the show manually from the Create a show page and set the date yourself.
Do my regular entrants carry over to the next meet?
The people carry over, the entries do not. Your organization remembers every registrant, so a regular who registers again is the same person in your records. But each occurrence starts with zero entries and fresh car numbers, because last week's field is not this week's field. To pre-load a list, export last week's CSV and import it into the new occurrence.
Is there a season points championship across the series?
No. Each occurrence has its own ballots, its own results, and its own winners, and nothing aggregates across the series. If you run season standings, export each occurrence's results CSV and keep the tally in a spreadsheet.
Does a recurring series cost extra?
No. Recurring shows are part of the free product, like everything else except white-label presentation. Run a weekly meet all year with no size cap and no charge.
Start a series
Every feature in this doc is included, free, with no size cap on your field.
